Using AI to Build Training

Use AI tools at every step of designing training, from the first request to the final review, with prompt sets, privacy and accuracy review steps, and expert sign-off built in.

Who it is for

• Instructional designers and L&D teams who want faster first drafts without losing accuracy.

• Trainers who build their own sessions, job aids and knowledge checks.

• HR and L&D leads who need a safe, shared way for their team to use AI in training work.

• Managers and people who run small businesses who train their own staff and want to save time.

The problem it solves

AI tools can draft goals, outlines, job aids, scenarios and quizzes in minutes. They also invent steps, replace your rules with general ones, mark the wrong answer as correct, and invite people to paste private information. This playbook gives you a complete, tool-neutral method: set ground rules first, then work through six design steps, each with guidance on where AI helps and where it does not, a privacy point, a prompt set and a template. Every project ends with a privacy review, three accuracy checks (source, expert and job), a subject expert's signed confirmation and an AI use log. It builds on SPEC™, a proprietary method of KA Company.

What is inside

• Copyright and License (page 2; 1 page)

• Part 1. How AI fits into training design (pages 3 to 4; 2 pages)

• Part 2. Set the ground rules (pages 5 to 8; 4 pages)

• Part 3. Step 1: Understand the request (pages 9 to 12; 4 pages)

• Part 4. Step 2: Goals and outline (pages 13 to 16; 4 pages)

• Part 5. Step 3: Write the content (pages 17 to 20; 4 pages)

• Part 6. Step 4: Build practice (pages 21 to 24; 4 pages)

• Part 7. Step 5: Check learning (pages 25 to 28; 4 pages)

• Part 8. Step 6: Review and improve (pages 29 to 37; 9 pages)

• Part 9. Worked examples (pages 38 to 39; 2 pages)

• Part 10. Variations by setting (page 40; 1 page)

• Part 11. 30-day rollout plan (page 41; 1 page)

• Part 12. Mistakes and FAQ (pages 42 to 43; 2 pages)

• Editable Word version of everything above (38 pages)

How to use it

1. Read Part 1 for what AI tools do well and badly in training work and the three accuracy checks.

2. Agree your ground rules (Part 2) before anyone uses AI on a project.

3. Work through the six design steps with the prompt sets and templates.

4. Complete the review checklist, expert sign-off and AI use log before release.

5. Use the 30-day rollout plan to introduce the method with one pilot project.

AI tools can produce content that reads well and is wrong. A subject matter expert must check the accuracy of every AI-assisted piece before it reaches learners. Follow your organization's AI policy and the rules for your location on personal and confidential information; this playbook is not legal advice.

Formats and file types

• Printable PDF (43 pages), US Letter.

• Editable Word file (.docx, 38 pages) with every template and prompt ready to copy and adapt.

Frequently asked questions