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Ten-Minute Huddle Card and Planner
Ready to print and use across your organization. Instant download after purchase.
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Each purchase is licensed to one organization for use in one LMS, with unlimited learners. By buying, you agree to the License Agreement and Terms of Use.
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About this tool
Run a ten-minute start-of-shift huddle that people actually find useful, with a five-part format, a pocket card, sample huddles for five workplaces and a weekly planner.
Who it is for
Shift leads and supervisors who start each day with their crew
New managers who have been asked to "run a quick huddle" and want a format that works
Small-business owners who want everyone to start the day knowing the plan
Crew leads in the trades who brief their people before they leave the yard
Office and clinic managers who want a short daily check-in instead of long meetings
The problem it solves
Daily huddles often run long, turn into lectures or get skipped on busy days, and information reaches people in pieces. This kit gives you a five-part format with timings, a card to read from, filled-in sample huddles for five kinds of workplace, and a weekly planner, so every huddle is short, on time and useful.
What is inside
Cover and how to use (page 1; 1 page)
Copyright and License (page 2; 1 page)
Guide (pages 3 to 5; 3 pages): what a huddle is, the five parts with timings, how to lead one, hard moments and common mistakes
The huddle card (page 6; 1 page): a cut-out pocket card with the five parts and prompts
Sample huddles (pages 7 to 8; 2 pages): filled in for a retail shop, restaurant, clinic, trades crew and office team, plus a video version
Weekly huddle planner (pages 9 to 10; 2 pages): blank to copy, and filled in for a week at a garden center
Editable Word version (14 pages): the guide, the card, all five sample huddles and the weekly planner, ready to change for your workplace
How to use it
Read the three guide pages once.
Cut out the huddle card and keep it with you.
Use the closest sample huddle as your starting point.
Fill in the weekly planner at the start of each week.
Formats and file types
PDF, 10 pages, US Letter, ready to print
Word (.docx), 14 pages, editable
Licensed for use within your organization
Frequently asked questions
How long does it take to prepare?
About ten minutes at the start of each week with the planner, then a quick look before each huddle.
Does it work for remote or hybrid teams?
Yes. The guide includes a version for video calls and a shift change version.
We already have a meeting agenda template. How is this different?
A huddle is not a full meeting. This kit is built for the ten-minute stand-up at the start of a shift: no decisions, no long discussion, just the plan, one focus and questions.
One price, yours to keep. Licensed for use within your organization.