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Inclusive Workplace Writing Guide
Ready to print and use across your organization. Instant download after purchase.
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Each purchase is licensed to one organization for use in one LMS, with unlimited learners. By buying, you agree to the License Agreement and Terms of Use.
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About this tool
Practical, respectful wording for job ads, announcements, forms and training materials, with before and after examples, so every reader understands the message and nobody is left out by accident.
Who it is for
Small-business owners who write their own job ads and staff messages.
Managers sending announcements, invitations and welcome emails.
HR professionals updating application and starter forms.
Trainers and course writers choosing examples, names and scenarios.
The problem it solves
Most exclusionary wording at work is accidental: a job title that suggests one kind of person, a requirement that is really a guess, an invitation that assumes everyone's family looks the same, or a form that asks for details nobody needs. This guide gives five practical principles and shows them applied to every common kind of workplace writing, with before and after examples and the reason for each change. The focus is clarity and accuracy, not opinions.
What is inside
Inclusive Workplace Writing Guide (PDF, 12 pages)
Copyright and License, contents and how to use it (2 pages)
Five practical principles, with a full message rewritten (1 page)
Job ads, with wording for every part of the ad (1 page)
A complete job ad, before and after, with the reason for each change (1 page)
Announcements and everyday messages (1 page)
Forms that ask only what you need (1 page)
Training materials, examples and accessible formats (1 page)
Writing about disability, age and health, with an accessibility statement example (1 page)
Quick-reference word list (1 page)
Review checklist, common mistakes and rolling it out (1 page)
Checklist and word list (Word, 5 pages): the review checklist, an editable house word list and an accessibility statement template.
How to use it
Read the five principles (about 10 minutes).
Turn to the page for what you are writing.
Check your draft against the word list and the review checklist.
Agree a short house word list for everyone who writes for your business.
Formats and file types
PDF (US Letter, print or screen), 12 pages
Word document (.docx), 5 pages
Licensed for use within your organization
Frequently asked questions
Is this a list of banned words?
No. The word list gives suggestions. The guide focuses on describing the work and the facts clearly, which usually solves the problem.
Does it cover legal requirements for job ads and forms?
No. Rules vary by location. Check the rules for your location and company policy; this is not legal advice.
Will it make our writing longer?
Usually not. Describing the actual task is often shorter than general phrases, and the guide removes as many words as it adds.
One price, yours to keep. Licensed for use within your organization.